Ever think “Boy, I wish I had someone to….?”
Streamlining office processes to be elegantly efficient and highly productive is one of the best parts of my skillset. We know a lot of small business owners who just don’t have the time to produce the critical pieces of their business office. We work for you only when you need us. We work smarter, so you don’t have to work harder.
Administrative support is the back bone of Strategic Office Support. I established my business on the concept of helping entrepreneurs and small businesses with their administrative functions; and have branched out from there to include marketing, operations, and project management.
Administrative support services can vary greatly from client to client because every business has different strengths and weaknesses. If it falls under office duties, then it falls under Administrative Services.
Word processing consists of creating and formatting documents with a professional eye for detail and consistency.
Word processing can include creating and formatting reports, cover letters, resumes, event programs, newsletters, and technical documents. We are also happy to make suggestions on content and graphics based on our experience.
We specialize in Microsoft Word, Excel, PowerPoint, Publisher,Live Cycle and Adobe Acrobat.
A mail campaign can be a valuable marketing tool, but it can also consume a great deal of time and resources.
We can save you time by organizing and preparing any business or personal mailings, as well as, assist in the design, creation, and formatting of your mailings.
This service can include invitations, thank you letters, holiday cards, promotional material, and newsletters (print or email).
We are proficient in setting up mail merge files and using software such as Send Out Cards.
Simply put, email management is inbox and message management.
We can help monitor your incoming messages, create standard response protocols, remove spam and junk mail, and alert you to urgent matters.
We do all of this through the use of technology that allows you to continue to see and respond to email as you normally would and can easily be integrated with your smart phone or desktop.
Calendar management allows you to worry less about your schedule and focus more on your next appointment.
We can implement scheduling software, help track appointments, and alert you to upcoming events that may be of interest. We can do it for a solo-preneur or a team.
We do all this through the use of interactive technology that allows you to continue to access and utilize your calendar as you normally would; and it can be easily integrated with your smart phone or desktop.
“Time spent mishandling paperwork detracts from a company’s ability to service customers, increase sales, and improve the bottom line.” Small Business Administration
“Corporations don’t understand the value of efficient document management or the cost of bad document management.”
Thornton May, author of Imaging World
“The typical executive wastes 150 hours a year (almost an entire month), searching for lost information. For someone earning $50,000 a year, this loss is equivalent to $3,842 annually.” source: Forbes ASAP
“80 % of the papers we file, we never refer to again.”source: The Small Business Administration
“The average office worker spends 50 minutes a day looking for lost files and other items.”source: PeriferalVisions
“The estimated annual dollars spent on looking for misplaced items in the office is $89,840,657,069 among full-time office professionals.” source: Completely Organized Inc
Social media is a way to engage and interact with customers and prospects, sharing your expertise and information while building relationships. It allows you a platform to be creative with your business and your message.
With Facebook, Twitter, LinkedIn, and YouTube becoming leading methods of sharing and receiving news and recommendations; it’s become increasingly necessary to have a presence.
From start to finish, we help you create a cohesive virtual image across all platforms.
We help our clients set-up accounts with the social media platforms of their choice; ensuring that their message is clear, and branding is consistent.
We create custom Twitter profiles with lists and targeting for our clients’ market. We create personal and business Facebook pages and groups. We establish LinkedIn profiles and search for appropriate groups.
We integrate your accounts with your website and other marketing material using icons and live news feeds.
We can review and improve on existing social media profiles, including user tutorials for entrepreneurs who want to become more effective and efficient with their accounts.
We analyze the effectiveness of content and timing, create a social media mission, and set-up a social media plan that will give them focus, and yield results.
For best results, social media requires regular interaction with a variety of content. Your profiles should be monitored for any comments in order to provide timely responses and encourage communication.
We offer ongoing social media support and updating for our clients. This includes status updates, promotions, analytics, and comment review.
Of course, we HIGHLY encourage our clients to get involved in their own social media updates as well, this is truly the best way to build your business relationships and get results.
Whether it’s print material for a snail mail campaign, online newsletters, or social media, it all ties into marketing. We can put tools in place that you can manage, but will make you look like a super-star in the social media world. We can build templates that look professional and not like they came off a hokey desktop application.
We offer a variety of web design and improvement services; work mostly with WordPress; however, I am also familiar with other cms platforms.
For best results, your website should be updated on a regular basis with new information. A stagnant website will not see nearly as much traffic or results as a dynamic site.
We offer ongoing web support and updating for our clients; including updating events, adding new products, setting up and creating analytic reports, image stock and optimization, and search engine submission.
We can help you create your website from start to finish. But first things first.
A conversation needs to happen to discuss needs and expectations. Then content must developed as the design is being created.
We assist with establishing a custom branded URL and email, a hosting account, and choosing a website building platform. We design the site based on your direction and needs; integrating your features, shopping cart, email newsletter subscription, and social media accounts.
We create the essential pages needed to describe your business, product or services, and contact information. We optimize your website for search engines and submit it to the major directories.
Once the design is established and the content gathered, then we go to work and create the website framework.
If your site is an eCommerce site, we’ll secure an SSL on your behalf and install it.
Need a payment gateway? We’ll integrate that as well. Need members only access? How about a calendaring integration allowing people to make appointments with you based on your availability, and pay you before completing the appointment?
So many things to consider.
Once your site is built and content completed, it’s time to deploy it from a development environment to a live environment.
We provide hosting, set up the server back-end, and even secure a domain name on your behalf as well as integrate an independent email service apart from your website server. Why is this important? So many times hosting services fail to eliminate scripting that results in dreaded IP black listing.
IP blacklisting is something that happens when users fail to abide by bulk emailing laws (spamming) and once blacklisted, other email services will automatically block any email generated from a blacklisted IP. Now days, almost all IP’s are shared.
20% of all Google searches have local intent.
63.2 million people in the U.S. own smart phones.
Facebook now has over 660 million global users.